The Hidden Cost of Manual Tender Tracking

Most geospatial companies track tenders manually. They have someone check a few websites every day, maybe set up some Google alerts, and hope they don't miss anything important.

I used to think this was a cost-effective approach. Then I calculated the real cost.

The Manual Tracking Reality

Here's what manual tender tracking actually looks like:

- Someone spends 2-3 hours per day checking various websites - They miss opportunities because they're checking the wrong sources - They don't have time to research the opportunities they do find - They can't track competitor activity effectively - They miss deadlines because they're overwhelmed

The Real Cost

Let's do the math:

- 2.5 hours per day × 5 days × 52 weeks = 650 hours per year - At €50/hour (typical salary), that's €32,500 per year - But that's just the direct cost

The Opportunity Cost

Here's where it gets expensive:

1. **Missed Opportunities**: Manual tracking typically finds 20-30% of available opportunities. That means you're missing 70-80% of potential contracts.

2. **Late Discovery**: When you do find opportunities, you often discover them too late to build relationships or do proper research.

3. **Poor Preparation**: Without proper tracking, you can't research clients, understand their needs, or build relationships before the tender is published.

4. **Competitive Disadvantage**: Companies with systematic tracking are finding opportunities months before you do.

The Total Cost

For a typical geospatial company, manual tracking costs:

- Direct cost: €32,500/year - Missed opportunities: €500K-2M/year (depending on company size) - Poor win rates: €200K-1M/year in lost contracts

The Solution

This is exactly why we're building Tenderor. It's not just about saving time - it's about seeing opportunities you're currently missing.

Our system will:

- Monitor 50+ sources automatically - Alert you to opportunities as soon as they appear - Track competitor activity - Provide intelligence on clients and markets - Integrate with your existing workflow

The ROI

Even if Tenderor only helps you find and win one additional contract per year, it will pay for itself many times over. Most companies see 3-5x ROI in the first year.

Next Steps

1. Calculate your current tender tracking costs (including opportunity costs)
2. Join our waitlist to get early access
3. Start thinking about what you could do with the time you're currently spending on manual tracking

This isn't about spending more money - it's about spending your money more effectively. The companies that win the most contracts are the ones that can see the full market, not just the obvious opportunities.